One of the most common things I’m seeing at the moment when it comes to my family, friends or business owners that I work with is the way that they use technology in the Cloud – it doesn’t work for them. They have all of these devices and we have all of this technology. It sounds great, we have so much choice, the iCloud, Google Drive, etc, but people don’t use it in a seamless way.
What I want to talk about is Google Suite, why I use it and why I think all businesses should be using it.
I like Apple products, I have a Mac Book air, but I believe that Google Suite is a fantastic product for businesses and busy people – it has all of the things you need in one place.
How Does It Work?
All of your devices are all backed up and synced in the Cloud. So whether you’re working on the desktop, laptop, tablet or phone, you have all of your information continuously synced between all of your devices. This means that wherever you are, you can take your office with you.
A common question I get asked: Why would you want to take your office with you and feel like you’re working all the time?
You’d want to take your business with you so that you can work from anywhere. I had a meeting last week, looked at my calendar wrong and turned up two hours early. Rather than wasting time and getting annoyed, what it meant was that I could access my work from my phone and be effective.
Even if I’m using someone else’s computer, I’m always centralising all of my information, which means that it can always be accessed from anywhere.
I encrypt all of my devices so that if anything gets lost, none of the data would be accessible to anyone else. Not only that, but I won’t lose my data either, I can pull it up from one of my other devices.
Unless you’re dealing with very sensitive and important information, the need for a physical backup isn’t there so much, as Google carries out regular backups of user data.
The reason I use Google Suite rather than another cloud provider is that Google gives you a complete package of email, contacts, calendar, photos, videos, docs, sheets, presentations, domain management, and more – all through one user friendly system.
It’s scalable and it’s cheap. At the time of writing, I pay about £4.50 per month for mine, for the whole business!
Google allows me to work from anywhere, always be organised with documents and always be contributing to the same system.
Working Outside of Google
Conveniently, Google links seamlessly with many other platforms, such as Hubspot CRM, Salesforce, etc.
I see so many people who don’t use a central system such as Google, and they’re not being effective when they’re constantly moving information or documents from one place/folder/system to another.
If you think about that happening on a micro scale as an individual, then think about how that operates at scale. If we can’t make someone effective at micro-scale, imagine when you get to macro-scale, it turns into a complete mess and can waste a huge amount of time.
A simple test to carry out; look at your desktop on your computer and look at how much stuff you have on there, how cluttered is it? How detrimental would it be to lose those files if you were to lose that device or it got damaged?
If it’s cluttered, the chances are, you’re probably not organising your files very well, which means that you’re probably not using cloud based computing very well. I always look at peoples’ desktops to see at a glance how organised people are.
This is an example of one of the small things I do with companies I work with. If your desktop isn’t organised, chances are your systems aren’t organised and needs improvement.
I help unorganised companies make their systems, sharing, backups and organisations be great and as effective as it can be.
Submit a comment below if you use a cloud product, which one and what you think about it.